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Student Compliance

Before a student can commence a placement in a NSW Health facility, students must meet the mandatory requirements for police check, code of conduct, immunisations etc.

Working with Children Checks and other Checks Policy Directive (PD2019_003)

  • Australian police checks must be obtained from an Australian State or Territory Police Force, the Australian Federal Police, or an Australian Criminal Intelligence Commission (ACIC) accredited body only.
  • National criminal record checks are valid for five years since the date of issue.
  • National police check frequently asked questions

Students who change their name do not need to obtain a new Police Check in their new name if they can provide a Marriage Certificate or Change of Name Certificate.

NSW Health staff members do not need to provide a Police Check.  They can contact HETI Student Placements to enter their NSW Health police check information into ClinConnect.

Students with a charge or conviction listed on their Australian or Overseas Police Check or Stat Dec must apply for a risk assessment.

  • Overseas students are required to provide a National Police Check from their home country or any country they have resided in since turning 18 years of age.  If they cannot provide this police check, they can sign the Overseas Student Statutory Declaration.

NSW Health Code of Conduct (PD2015_049)

Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases (PD2022_030)

Frequently Asked Questions - Occupational Assessment Screening and Vaccination

Vaccination evidence must be in the form of:

  • a written record of vaccination signed, dated and stamped by a medical practitioner/nurse immuniser or pharmacist vaccinator (for authorised vaccines only) on the NSW Health Vaccination Record Card for Category A Workers and Students
  • serological confirmation of protection
  • an Australian Immunisation History Statement
  • an Australian COVID-19 Digital Certificate (COVID evidence only).

Please note: If the Immunisation History Statement or Digital Certificate has an Individual Health Identifier (IHI) listed on it, please remove this before sending in for assessment. Central Coast Local Health District have developed a YouTube video to assist with removing an IHI.

Annual influenza vaccination is mandatory for all clinical students (at their own cost) if attending a placement between 1 June and 30 September each year. Students must receive the current southern hemisphere influenza vaccine registered for use by the TGA.

Students attending clinical placements are required to have three doses of a TGA approved or recognised COVID-19 vaccine. Students will be allowed to start placement if they have had two doses of a TGA approved or recognised COVID-19 vaccine and completed all other vaccination requirements and submitted a written undertaking to complete the COVID-19 vaccination requirements for dose three within six weeks of the dose 3 due date. Students will not be allowed to continue their placement if they have not had their third dose within 19 weeks after their second dose.

COVID Contraindication

All students who are unable to receive two doses of a TGA approved or recognised COVID-19 vaccine due to a medical contraindication to all the available TGA approved COVID-19 vaccines, are required to provide evidence of their circumstances in the form of the Medical Contraindication Form for review and approval.

Students who have been infected with COVID-19 may delay receiving a COVID-19 vaccination for up to four months following infection. Temporary compliance status for up to four months will be granted if the student provides evidence in the form of:

1. For dose 1 or 2 of a COVID-19 vaccine - evidence must be on a Medical Contraindication Form

2. For dose 3 of a COVID-19 vaccine - evidence can be in the form of a positive PCR test or registration of a positive rapid antigen test (RAT) Four months temporary compliance will be granted from the positive result. If the student wishes to defer dose 3 for a period longer than 4 months, then a Medical Contraindication Form will be required.

Please note: students with a contrainidication to COVID-19 are likely to undergo a risk assessment to ensure safety. This could include reassignment to a lower COVID-19 risk area.

Management of health care workers with a blood borne virus and those doing exposure prone procedures (PD2019_026)

  • Students in the disciplines of Medicine, Midwifery, Dentistry & Oral Health and Paramedicine are required to be screened for Blood Borne Viruses every three years.  Students are required to then sign the declaration and present it to NSW Health as part of the verification process.
  • This requirement only applies to students commencing a course in one of these disciplines from 24/06/2019.
  • Student declaration
  • Students attending placements with National Disability Insurance Scheme (NDIS) service providers, may be subject to further requirements including having to have a police check every 4 years.

For more information, please see the Frequently Asked Questions for Students page.