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Student Compliance

Before a student can commence a placement in a NSW Health facility, students must meet the mandatory requirements for police check, code of conduct, immunisations etc.

Working with Children Checks and other Checks Policy Directive (PD2019_003)

  • Australian police checks must be obtained from an Australian State or Territory Police Force, the Australian Federal Police, or an Australian Criminal Intelligence Commission (ACIC) accredited body only.
  • National criminal record checks are valid for five years since the date of issue.
  • National police check frequently asked questions

Students who change their name do not need to obtain a new Police Check in their new name if they can provide a Marriage Certificate or Change of Name Certificate.

NSW Health staff members do not need to provide a Police Check.  They can contact HETI Student Placements to enter their NSW Health police check information into ClinConnect.

Students with a charge or conviction listed on their Australian or Overseas Police Check or Stat Dec must apply for a risk assessment.

  • Overseas students are required to provide a National Police Check from their home country or any country they have resided in since turning 18 years of age.  If they cannot provide this police check, they can sign the Overseas Student Statutory Declaration.

NSW Health Code of Conduct (PD2015_049)

Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases (PD2020_017)

From 30 September 2021, all students attending placements in NSW Health facilities will be required to have had at least one TGA provisionally approved COVID-19 vaccination.

For further information about COVID-19 vaccinations for students residing in areas of concern, or undertaking placements in Aged Care facilities, please see the Ministry of Health website.

Management of health care workers with a blood borne virus and those doing exposure prone procedures (PD2019_026)

  • Students in the disciplines of Medicine, Midwifery, Dentistry & Oral Health and Paramedicine are required to be screened for Blood Borne Viruses every three years.  Students are required to then sign the declaration and present it to NSW Health as part of the verification process.
  • This requirement only applies to students commencing a course in one of these disciplines from 24/06/2019.
  • Student declaration

Students are strongly encouraged to have a flu vaccination each year.  It is mandatory for students attending placements in High Risk Category A areas to have the southern hemisphere's flu vaccination each year.  Students not able to have the flu vaccination or who refuse vaccination, will be required to wear a surgical mask or be re-deployed to a non-High Risk area for the duration of the placement.

Students are not required to undertake first aid training or have a Working With Children's Check before placement in NSW Health.

Compliance and verification

Students must be compliant (or temporarily compliant*) before their first placement.  Students must be compliant for the entire duration of their placement.  Students who are Not Compliant or who's Police Check will expire before the end date of the placement will have their placement cancelled 7 days before it is due to start.

*See the Clinical Placements in NSW Health Policy Directive for the definition of Temporary Compliance.

NSW Health is responsible to verify student compliance documentation.  Each Local Health District / Specialty Health Network has a different process for verifying student compliance documents.  Students must contact their Education Provider to find out the specific process for them.  If students have a question about their compliance status or the documentation that they submitted for assessment, they should also contact their Education Provider.

The ClinConnect system only records a student's compliance status (entered by NSW Health). Compliance documentation is not uploaded into ClinConnect by the student, Education Provider or NSW Health.

If students are emailing compliance documentation to NSW Health, it MUST come from their Education Provider issued email address or the one they have registered with their Education Provider.  All documents MUST be scanned in colour. Students MUST also provide their student ID card for each verification assessment.

NSW Health Staff

NSW Health staff who become students are required to present some documentation for verification.  NSW Health staff are required to re-sign the Code of Conduct and be re-assessed for their vaccination compliance.  Staff members however do not need to purchase a new Police Check.  They can contact the HETI Student Placements team who will be able to source their police check undertaken by NSW Health.

For more information, see the Frequently Asked Question page for Students.