Publications, Forms and Templates
The following publications and forms are useful resource for those involved in prevocational education and training or accreditation.
Education and Training Resources for DPETs, Term Supervisors and JMO Managers
The Director of Prevocational Education and Training (DPET) Guide provides information to DPETs in this important role. It includes the following resources:
- Mid-Term Appraisal Form - completed by the JMO and their supervisor, after supervisor discussions with other staff working with the JMO, at the mid-way point of each term.
- End of Term Assessment Form - completed by the JMO and their supervisor, after supervisor discussions with other staff working with the JMO, at the end of each term.
- The Improving Performance Action Plan Form (IPAP) - used to assist in documenting the remediation process for JMOs. This form is to be completed by the DPET and JMO following consultation with the Supervisor to address identified issues that require remediation.
The JMO Managers Guide provides JMO Managers with the information and resources needed to guide the development of JMOs as they hone their skills and knowledge.
The Trainee in Difficulty Guide is a practical handbook designed to help Directors of Prevocational Education and Training (DPETs) deal with prevocational trainees who are experiencing difficulties. It includes the following resources:
- A trainee who requires additional support - some trainees might self-identify as needing additional support or assistance. In other instances, you might be approached by a senior colleague who raises concerns with you about your performance.
- Are you concerned about a colleague - Junior doctors are generally very astute at identifying peers who are struggling. Occasionally some individuals may work in ways that pose a serious risk to themselves, patients or colleagues.
The Network Principles for Prevocational Medical Training is addressed to Directors of Prevocational Education and Training (DPETs) and others responsible for managing prevocational training networks. This guide describes a learning model and a network model for prevocational medical education and training in New South Wales. It also describes the structures governing the network system from the State level to the training sites. It includes the following resources:
- Network Committee for Prevocational Training (NCPT) suggested Terms of Reference - the purpose of the committee is to develop safe, high quality training of prevocational trainees through good governance and management of the training program based in the network.
- General Clinical Training Committee (GCTC) suggested Terms of Reference - the GCTC provides support to the DPET and oversight of the DPET role.
- General Clinical Training Committee (GCTC) suggested agenda template
- General Clinical Training Committee (GCTC) suggested minutes template
- General Clinical Training Committee (GCTC) Chair Position Description - the Chair provides leadership to the GCTC and advocates on behalf of prevocational trainees to the senior hospital executive.
- Assessment Review Committee (ARC) suggested Terms of Reference - the purpose of the Assessment Review Committee’s (ARC) is to assist with complex decisions on remediation for interns who do not achieve satisfactory supervisor assessments.
- Director of Prevocational Education and Training (DPET) Position Description - the Role of the DPET is to ensure a high quality, sustainable prevocational training program in the facility. The program must meet the Australian Medical Council’s National Standards for prevocational training.
- Term Supervisor Position Description - the Term Supervisor is responsible for the welfare of prevocational trainees allocated to their team or unit. Their key roles are ensuring appropriate supervision for patient safety, providing training to meet the learning objectives of the term, monitoring trainee progress and assessing trainee performance.
- Memorandum of Understanding (MoU) - all Training Sites within a network must have a signed MoU.
- Offsite Term Collaborative Agreement - the Offsite Term Collaborative Agreement must be submitted with each application for accreditation of an Offsite Term.
The Doctor's Compass - will assist junior doctors to negotiate their way through the maze of challenges that junior doctors face every day.
The goal of the HETI Medical Superguide - is to help supervisors deliver: safe and quality patient care through performance monitoring; increased learning and knowledge; and the welfare of the junior clinician.
Unified Education Series for PGY1 - the Unified Education Series was created by the JMO Forum. The topics listed are ordered so that common clinical problems are dealt with during the first part of the year, and to ensure that trainees rotating through hospitals will not miss crucial sessions.
The Intern Training - Start of Term Form - is designed to help facilitate orientation and the first discussion between and intern and Supervisor. It should be completed in the first week of commencing a new term.
Accreditation Resources for DPETs, Term Supervisors and JMO Managers
The Prevocational Education and Training Accreditation Standards set out the standards for facilities providing prevocational medical education and training. It provides information that supports the standards and clearly sets out the expectations HETI has for how the accreditation standards should be met.
The HETI Accreditation Procedure details the procedures which underpin the HETI Accreditation Program.
The Annual Report on Accreditation Status template is required to be completed and submitted by Providers for their annual report each year on the anniversary of their accreditation (excluding years when the Provider has a survey).
The Prevocational Training Term Evaluation Form is designed to gain feedback from trainees on the quality of individual terms.