Publications, Forms and Templates
The following publications may be useful to those involved in prevocational education and training or accreditation.
Term Supervisor Position Description
The Term Supervisor is responsible for the welfare of prevocational trainees allocated to their team or unit. Their key roles are ensuring appropriate supervision for patient safety, providing training to meet the learning objectives of the term, monitoring trainee progress and assessing trainee performance.
Director of Prevocational Education and Training (DPET) Position Description
The Role of the DPET is to ensure a high quality, sustainable prevocational training program in the facility. The program must meet the Australian Medical Council’s National Standards for prevocational training12.
General Clinical Training Committee (GCTC) suggested terms of reference
The GCTC provides support to the DPET and oversight of the DPET role. For example, the GCTC should ensure that there is an appropriate succession plan for the DPET.
Network Committee for Prevocational Training (NCPT) suggested terms of reference
The purpose of the committee is to develop safe, high quality training of prevocational trainees through good governance and management of the training program based in the network.
Assessment Review Committee (ARC) suggested terms of reference
The purpose of the Assessment Review Committee’s (ARC) is to assist with complex decisions on remediation for interns who do not achieve satisfactory supervisor assessments.
- The DPET Guide provides further information to assist and support Directors of Prevocational Education and Training in this important role.
- The JMO Managers Guide provides JMO Managers with the information and resources needed to guide the development of JMOs as they hone their skills and knowledge.
- The Trainee in Difficulty is a practical handbook designed to help Directors of Prevocational Education and Training (DPETs) deal with prevocational trainees who are experiencing difficulties.
- A trainee who requires additional support
Some trainees might self-identify as needing additional support or assistance. In other instances, you might be approached by a senior colleague who raises concerns with you about your performance.
- Are you concerned about a colleague
Junior doctors are generally very astute at identifying peers who are struggling. Occasionally some individuals may work in ways that pose a serious risk to themselves, patients or colleagues.
- A trainee who requires additional support
- The Network Principles for Prevocational Medical Training guide is addressed to directors of education and training and others responsible for managing prevocational training networks this guide describes a learning model and a network model) for prevocational medical education and training in New South Wales. It also describes the structures governing the network system from the State level to the training sites.
- The Doctor's Compass will assist junior doctors to negotiate their way through the maze of challenges that junior doctors face every day.
- The goal of the HETI Medical Superguide is to help supervisors deliver: safe and quality patient care through performance monitoring; increased learning and knowledge; and the welfare of the junior clinician.
- The Prevocational Education and Training Accreditation Standards set out the standards for facilities providing prevocational medical education and training. It provides information that supports the standards and clearly sets out the expectations HETI has for how the accreditation standards should be met.
- The Prevocational Education and Training Accreditation Framework outlines the governance underpinning HETI’s accreditation program. This includes key stakeholders’ roles in accreditation and the NSW accreditation processes applied to Prevocational Training Providers.
- The HETI Accreditation Procedure details the procedures which underpin the HETI Accreditation Program.
- Prevocational Accreditation - A Guide for Surveyors. This document is a Guide for Surveyors on the HETI accreditation survey process.
- The Guide to Completing the NSW Prevocational Training Term Description Template provides assistance for Providers when completing the NSW Prevocational Training Term Description Template. The Term Description Template should ideally be completed in conjunction with this guide.
- Australian Indigenous Doctors’ Association. Position Paper on Cultural Safety for Doctors, Medical Students and Patients (2013)
- Unified Education Series for PGY1. The Unified Education Series was created by the JMO Forum. The topics listed are ordered so that common clinical problems are dealt with during the first part of the year, and to ensure that trainees rotating through hospitals will not miss crucial sessions.
- The Intern Training - Start of Term Form is designed to help facilitate orientation and the first discussion between and intern and Supervisor. It should be completed in the first week of commencing a new term.
The following Forms and Templates are produced by HETI and may be useful to those involved in prevocational education and training or accreditation.
- The Annual Report on Accreditation Status template is required to completed and submitted by Providers for their annual report each year on the anniversary of their accreditation (excluding years when the Provider has a survey).
- NSW Prevocational Training Term Description Template. A Term Description Template must be completed for each accredited term, terms will not be accredited unless they are on the template. The Term Description Template should ideally be completed in conjunction with the Guide to Completing the NSW Prevocational Training Term Description Template.
- The Offsite Term Collaborative Agreement must be submitted with each application for accreditation of an Offsite Term.
- The Prevocational Education and Training Accreditation Survey Report document is used by Providers for their self-assessment prior to their accreditation survey as well as the Survey Teams assessment of a Provider at survey. The PAC then reviews this report and makes a decision regarding the Providers’ accreditation.
- The Prevocational Education and Training Accreditation Survey Evidence List document sets out all the evidence a Provider is required to submit in preparation for their accreditation survey.
- The Mid-Term Appraisal Form is completed by the JMO and their supervisor, after supervisor discussions with other staff working with the JMO, at the mid-way point of each term.
- The Improving Performance Action Plan (IPAP) form is used to aid in documenting the remediation process for JMOs. This form is to be completed by supervisors in consultation with the DPET to address identified issues that require remediation.
- The End of Term Assessment Form is completed by the JMO and their supervisor, after supervisor discussions with other staff working with the JMO, at the end of each term.
- The Prevocational Training Term Evaluation Form is designed to gain feedback from trainees on the quality of individual terms.